Email Setup

Email integration allows your AI employee to send and receive emails. This is ideal for formal communications, customer support, and automated responses.

PicoClaw only. Email is not available for Moltis employees. If you need email capabilities, use a PicoClaw employee.

What You'll Need

• An email account (Gmail, Outlook, or custom domain)
• SMTP and IMAP server details
• ~20 minutes for setup

Configuration Fields

Email uses the following fields:

Gmail Setup

Gmail is the most common email provider. Follow these steps for Gmail configuration.

Step 1: Enable 2-Factor Authentication

Gmail requires app passwords, which need 2FA enabled first.

1. Go to Google Account Security
2. Find 2-Step Verification
3. Follow the prompts to enable it

Step 2: Create App Password

1. Go to Google App Passwords
2. Select Mail as the app
3. Select your device
4. Click Generate
5. Copy the 16-character password

Important: Save this password! You won't be able to see it again.

Step 3: Configure in MakersFuel

Use these settings for Gmail:

Outlook/Microsoft 365 Setup

Step 1: Enable SMTP/IMAP

1. Go to Outlook Settings
2. Navigate to Mail -> Sync email
3. Enable POP and IMAP

Step 2: App Password (if 2FA enabled)

1. Go to Microsoft Security
2. Create an app password for Mail

Step 3: Configure in MakersFuel

Custom Domain Setup

For professional use, configure your own domain's email.

Get SMTP/IMAP Details

Contact your email hosting provider or find settings in your email dashboard.

Common fields needed:

Email Authentication

For better deliverability, configure:

Note: Without proper authentication, your emails may be marked as spam.

Configuration in MakersFuel

Add Email Channel

1. Go to your employee's configuration page
2. Find the Channels section
3. Click Add Channel or enable Email

Enter Settings

Fill in the six required fields:

Access Control

Use the allow_from field to restrict which email addresses can interact with the bot:

Save

1. Click Save to apply the configuration
2. The employee will begin monitoring the inbox

Features

Supported Actions

Email Processing

Your employee can:

• Parse email content and attachments
• Extract information from emails
• Generate contextual responses
• Follow up on conversations

Troubleshooting

"Authentication failed"

1. Check credentials -- Verify email and password
2. Use app password -- Regular passwords may not work with Gmail/Outlook
3. Enable access -- Some providers block "less secure apps"
4. Check 2FA -- May require app password

"Connection refused"

1. Verify host -- Check smtp_host and imap_host values
2. Check port -- Try alternative ports (587, 465, 993)
3. Check firewall -- Ensure ports are open
4. Try different encryption -- SSL vs TLS

"Emails not being received"

1. Check IMAP settings -- Verify imap_host and imap_port are correct
2. Check allow_from -- May be filtering out the sender
3. Check spam -- Emails may be in spam folder

"Emails going to spam"

1. Configure SPF -- Add SPF record to DNS
2. Configure DKIM -- Set up email signing
3. Configure DMARC -- Add DMARC policy
4. Warm up domain -- Gradually increase volume

"Slow responses"

Email is checked periodically, not in real-time:

• Default check interval: Every few minutes
• Consider other channels for urgent communication

Best Practices

Security Considerations

Next Steps

• Employee Channels Overview -- Learn about other channels
• Other Platforms -- Matrix, LINE, and more
• Tools & Skills -- Extend capabilities